Prices read from the providers' own pages
The best virtual data room starts with the one that tells you what it costs
Most virtual data room buying starts with a demo booking form and ends with a quote nobody can compare. So this page does the boring half first: it reads every provider's own pricing page and records what is printed there, including the ones that print nothing. Nine of the nineteen providers read here publish a monthly figure. The rest quote.
EUR 44
Cheapest published plan of any currency (Drooms Professional)
| Option | ||||
|---|---|---|---|---|
| Drooms | Professional | EUR 44 / month | Billed EUR 528 annually | Yes |
| Papermark | Data Rooms | EUR 99 / month | Monthly; annual billing saves up to 35% | Yes |
| Digify | Pro | USD 140 / month | Billed monthly; annual billing saves 30% | Yes |
| DocSend | Advanced Data Rooms | USD 180 / month | Billed monthly; yearly billing saves up to 40% | Yes |
| ShareVault | Entry plan | USD 200 / month | Minimum storage on a 12 month prepaid term | Yes |
| Clinked | Standard | USD 239 / month | Monthly; two-yearly billing saves 35% | Yes |
| SecureDocs (Onit) | 12 month plan | USD 250 / month | Billed annually; flat fee, unlimited users and documents | Yes |
| Onehub | Data Room Edition | USD 300 / month | Billed annually; USD 375 billed monthly | Yes |
| CapLinked | Team | USD 399 / month | Monthly, no long term contract required | Yes |
| Ansarada | Quoted | Not published | A tailored quote; the page offers no figure | No |
| DealRoom | Quoted | Not published | Priced by deal volume, annual commitment | No |
| Docully VDR | Quoted | Not published | Priced on storage volume and months, on request | No |
| EthosData | Ideals Core, Premier or Enterprise | Not published | Now part of Ideals; tailored to the project | No |
| Firmex | Subscription or per project | Not published | Quoted; data requirements and project length set the price | No |
| Imprima | Quoted | Not published | Its pricing path leads to a sales contact form | No |
| Datasite | Quoted | Not published | No pricing page is linked from its home page | No |
| Intralinks | Quoted | Not published | No pricing page is linked from its home page | No |
| SmartRoom | Quoted | Not published | No pricing page is linked from its home page | No |
| iDeals | Not read | Not read | Its pricing page answered a bot challenge rather than the page | Not read |
What a virtual data room costs when the provider prints a number, September 2026
Last updated
Nineteen virtual data room providers were read on one day at the pricing page their own site links to. Nine print a monthly figure a buyer can act on; nine route to a quote instead; one could not be read at all. The table below is the nine that publish, with the plan the figure buys and the billing basis it is printed on. The spread across the seven dollar-denominated plans runs from 140 to 399 a month, which is a factor of nearly three for products sold into the same deal.
Each figure is the cheapest monthly price the provider prints on its own pricing page for a plan that includes a data room, quoted in the currency the page prints and on the billing basis the page states. No currency is converted, and no monthly equivalent is derived from an annual total: a provider that prints an annual figure is shown on that basis, in its own column. Where a page offers a monthly and an annual toggle, the figure is the one the page loads with and the saving the page advertises is noted beside it. Providers that print no figure are listed with the reason their page gives rather than with an estimate, and providers whose page could not be read are separated from providers that publish nothing, because those are different facts, and a provider we could not reach at all is left off rather than listed against a link that does not resolve. Nothing here is a quote: a published starting price is the cheapest plan a provider will advertise, usually at the smallest storage and the shortest term it will sell.
| Provider | Cheapest plan with a data room | Published price | Billing basis | Source |
|---|---|---|---|---|
| Drooms | Professional | EUR 44 / month | Billed EUR 528 annually | Drooms pricing, read 2026-09-11 |
| Papermark | Data Rooms | EUR 99 / month | Monthly; annual billing saves up to 35% | Papermark pricing, read 2026-09-11 |
| Digify | Pro | USD 140 / month | Billed monthly; annual billing saves 30% | Digify pricing, read 2026-09-11 |
| DocSend | Advanced Data Rooms | USD 180 / month | Billed monthly; yearly billing saves up to 40% | DocSend pricing, read 2026-09-11 |
| ShareVault | Entry plan | USD 200 / month | Minimum storage on a 12 month prepaid term | ShareVault pricing, read 2026-09-11 |
| Clinked | Standard | USD 239 / month | Monthly; two-yearly billing saves 35% | Clinked pricing, read 2026-09-11 |
| SecureDocs (Onit) | 12 month plan | USD 250 / month | Billed annually, flat fee | SecureDocs at Onit, read 2026-09-11 |
| Onehub | Data Room Edition | USD 300 / month | Billed annually; USD 375 billed monthly | Onehub pricing, read 2026-09-11 |
| CapLinked | Team | USD 399 / month | Monthly, no long term contract | CapLinked pricing, read 2026-09-11 |
- Drooms prints the cheapest plan of any provider read: EUR 44 a month, billed EUR 528 annually. (Drooms pricing, read 2026-09-11)
- The dollar-denominated plans run from USD 140 (Digify Pro) to USD 399 (CapLinked Team) a month. (CapLinked pricing, read 2026-09-11)
- CapLinked also prints an enterprise floor: plans start at USD 500 a month or USD 5,000 a year. (CapLinked pricing, read 2026-09-11)
- SecureDocs prints a flat fee: USD 250 a month on a 12 month plan, including unlimited users and documents. (SecureDocs at Onit, read 2026-09-11)
- Onehub's Data Room Edition is USD 375 a month billed monthly and USD 300 a month billed annually. (Onehub pricing, read 2026-09-11)
Cite this page
“What a virtual data room costs when the provider prints a number, September 2026”, Virtual Data Room Compare, https://virtualdataroomcompare.com/ (updated 2026-09-11). Each figure is the cheapest monthly price the provider prints on its own pricing page for a plan that includes a data room, quoted in the currency the page prints and on the billing basis the page states. No currency is converted, and no monthly equivalent is derived from an annual total: a provider that prints an annual figure is shown on that basis, in its own column. Where a page offers a monthly and an annual toggle, the figure is the one the page loads with and the saving the page advertises is noted beside it. Providers that print no figure are listed with the reason their page gives rather than with an estimate, and providers whose page could not be read are separated from providers that publish nothing, because those are different facts, and a provider we could not reach at all is left off rather than listed against a link that does not resolve. Nothing here is a quote: a published starting price is the cheapest plan a provider will advertise, usually at the smallest storage and the shortest term it will sell.
How this comparison was built
- Every provider in this list was read on 11 September 2026 through a real browser, at the pricing page its own site links to, honouring its robots.txt. Nothing here is taken from a review site, a directory, or another comparison page.
- The order is the order of the published price, cheapest first, in the currency each provider prints. No currency is converted and no monthly equivalent is computed from an annual figure: a price is shown on the basis its own page states it, and the billing column says which that is.
- A provider that prints no figure is listed with that fact and the reason its page gives, never with an estimate and never with a number lifted from somewhere else. One provider could not be read at all, and is recorded as unread rather than as publishing nothing. A twentieth, FirmRoom, is off this table completely: its robots.txt refuses our reader and its own pages answer 404 to us, so there is no page we could cite against its name and listing it would mean linking somewhere that does not resolve.
- A published starting price is the cheapest plan a provider will advertise for a data room. It is not a quote for your deal, and on several of these plans the data room is the top tier of a document sharing product rather than the whole product.
- Drooms Drooms pricing, read 2026-09-11
- Papermark Papermark pricing, read 2026-09-11
- Digify Digify pricing, read 2026-09-11
- DocSend DocSend pricing, read 2026-09-11
- ShareVault ShareVault pricing, read 2026-09-11
- Clinked Clinked pricing, read 2026-09-11
- SecureDocs (Onit) SecureDocs at Onit, read 2026-09-11
- Onehub Onehub pricing, read 2026-09-11
- CapLinked CapLinked pricing, read 2026-09-11
- Ansarada Ansarada pricing, read 2026-09-11
- DealRoom DealRoom pricing, read 2026-09-11
- Docully VDR Docully VDR pricing, read 2026-09-11
- EthosData EthosData pricing, read 2026-09-11
- Firmex Firmex pricing, read 2026-09-11
- Imprima Imprima sales contact, read 2026-09-11
- Datasite Datasite home page, read 2026-09-11
- Intralinks Intralinks home page, read 2026-09-11
- SmartRoom SmartRoom home page, read 2026-09-11
- iDeals iDeals pricing, attempted 2026-09-11
This site carries no affiliate links and takes no payment from any provider on this page. Three virtual data room affiliate programmes exist and none of them is open to a publisher in the market this site serves, so there is nothing to disclose beyond that: no link here earns us anything, and no provider paid to be on the list or to be near the top of it. If that changes, the paid row will say so in the row itself.
Common questions
What is the best virtual data room?
There is no single answer, and any page that gives you one without knowing your deal is selling something. What can be said from evidence is which providers will tell you what they charge: nine of the nineteen read for this site publish a monthly figure, from EUR 44 (Drooms Professional) to USD 399 (CapLinked Team), and ten either quote instead or could not be read. Start from the published floor for your shape of deal and make the quoted ones answer the same scope. (Drooms pricing, read 2026-09-11)
How much does a virtual data room cost?
Among the providers that publish, the cheapest plan containing a data room runs from EUR 44 a month (Drooms, billed annually) to USD 399 a month (CapLinked Team), with the seven dollar-denominated plans spread from USD 140 to USD 399. Those are advertised floors at the smallest storage and shortest term each provider sells, not quotes for a live deal. (CapLinked pricing, read 2026-09-11)
Which virtual data room providers publish their prices?
Drooms, Papermark, Digify, DocSend, ShareVault, Clinked, SecureDocs, Onehub and CapLinked each print a monthly figure on their own pricing page. Ansarada, DealRoom, Docully, EthosData, Firmex, Imprima, Datasite, Intralinks and SmartRoom print none. iDeals could not be read: its pricing page answered a bot challenge rather than the page. FirmRoom is left off this table entirely, because its robots.txt refuses our reader and its own pages answer 404 to us, so there is no URL we can honestly cite against its name.
Is a cheap virtual data room safe to use for a real deal?
Price is not the security question. The questions that matter are whether access is granular per party, whether there is an audit trail you can export, and whether the Q and A process is in the plan you are pricing rather than two tiers above it. Several of the cheapest published plans are document sharing products with a data room at the top of the ladder, which is a different product rather than a worse one.
Why does this comparison include providers with no price?
Because a category where nearly half the providers will not print a number is the most useful thing to know about it. Leaving them out would make the market look more transparent than it is, and each one is listed with the reason its own page gives for quoting instead.
Does this site take money from the providers listed?
No. There are no affiliate links, no sponsored placements and no paid rows. Three virtual data room referral programmes exist and none is open to a publisher in the market this site serves.
Read next
Every figure sourced and dated.
Data room software: what the category actually contains
Data room software spans document sharing products with a data room tier and purpose-built deal platforms. What separates them, and how to tell which one you are pricing.
Virtual data room due diligence: what the room has to do
Diligence is a process with an index, a question queue and an audit trail, not a folder of files. What that asks of a data room, and which plan tier usually carries it.
The best data rooms for M&A, and why the price is quoted
M&A data rooms are the part of this market that publishes least. What the deal platforms price on, what they will not print, and how to make three quotes comparable.
How to compare virtual data rooms without a demo call
Most virtual data room comparisons are affiliate pages ranked by commission. What to read instead, and the four figures that make two providers comparable.
Sources
This site's own dataset, every figure quoted from its source and dated:
- The median published figure in the VDR Pricing Index is 181.50 EUR across 2 sources' own pages in EUR (range 88 to 275 EUR; 3 sources publish a figure), read 15 October 2026.
- Drooms pricing, read 2026-09-11
- Papermark pricing, read 2026-09-11
- Digify pricing, read 2026-09-11
- DocSend pricing, read 2026-09-11
- ShareVault pricing, read 2026-09-11
- Clinked pricing, read 2026-09-11
- SecureDocs at Onit, read 2026-09-11
- Onehub pricing, read 2026-09-11
- CapLinked pricing, read 2026-09-11
- Firmex pricing, read 2026-09-11
- DealRoom pricing, read 2026-09-11
- EthosData pricing, read 2026-09-11
- Ansarada pricing, read 2026-09-11
- Docully VDR pricing, read 2026-09-11
- Imprima sales contact, read 2026-09-11
The full table, sortable
Nineteen providers, the plan each one prices, the billing basis, and a link to the page every figure came from.